{"id":39842,"date":"2018-03-14T09:00:32","date_gmt":"2018-03-14T13:00:32","guid":{"rendered":"https:\/\/zenduit.com\/?p=39842"},"modified":"2021-04-09T14:20:20","modified_gmt":"2021-04-09T14:20:20","slug":"360-degree-view-cmms-preventive-maintenance","status":"publish","type":"post","link":"https:\/\/apps7.devmaverick.com\/newzenduit\/360-degree-view-cmms-preventive-maintenance\/","title":{"rendered":"360-Degree View: CMMS Preventive Maintenance"},"content":{"rendered":"<p>A business starting a CMMS preventive maintenance program is similar to a family moving into a new home. It impacts everyone in the family, just like how CMMS preventive maintenance programs impact every single department in the business!<\/p>\n<h2>What is a CMMS Preventive Maintenance program?<\/h2>\n<p>CMMS preventive maintenance software automates everything in the maintenance process &#8211; from part orders to work tasks. To illustrate, let\u2019s take a look at two companies.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-225828\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1.png\" alt=\"\" width=\"1024\" height=\"768\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1.png 1024w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1-1000x750.png 1000w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1-650x488.png 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1-300x225.png 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1-768x576.png 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1-667x500.png 667w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/Night-vs.-Day_-Company-1-vs-Company-2-1-200x150.png 200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3>Company 1: \u201cThe Old Company\u201d<\/h3>\n<p>The first company has a manual process which includes drivers writing on notepads, clerks entering data, and managers scrambling to find data. In summary, it was nightmare process!<\/p>\n<h3>Company 2: \u201cThe New Company\u201d<\/h3>\n<p>The second company uses a <a href=\"https:\/\/apps7.devmaverick.com\/newzenduit\/products\/zenduma\/\">CMMS preventive maintenance program<\/a>. Contrary to the first company, the process was smooth; tasks were generated, data entry was eliminated, and managers had all the necessary reports.<\/p>\n<h3>The Difference?<\/h3>\n<p>Because of CMMS, Company 2 enjoyed more success. According to studies, CMMS improves productivity by 30%, and reduces downtime and resource cost by 20%.<\/p>\n<p>These improvements affect multiple business departments. For instance, let\u2019s compare three departments between Company 1 and Company 2: drivers\/mechanics, operations management, and accounting.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-225827\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1.png\" alt=\"\" width=\"1024\" height=\"768\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1.png 1024w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1-1000x750.png 1000w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1-650x488.png 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1-300x225.png 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1-768x576.png 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1-667x500.png 667w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/360-degree-1-200x150.png 200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Department: Drivers\/Mechanics<\/h2>\n<p><strong>Objective:<\/strong> Job organization.<\/p>\n<p><strong>Company 1:<\/strong><\/p>\n<p>Roles are sometimes unclear. \u201cIt\u2019s frustrating,\u201d said a mechanic. \u201cWe don\u2019t have a system to organize jobs. As a result, some guys run around all day and other guys do nothing\u201d.<\/p>\n<p><strong>Company 2:<\/strong><\/p>\n<p>Company 2 has smoother processes as compared to Company 1. Rather than randomly assigning jobs, the CMMS evenly shares the workload amongst the team.<\/p>\n<p><strong>Objective:<\/strong> Cutting administration work<\/p>\n<p><strong>Company 1: <\/strong><\/p>\n<p>Drivers and mechanics are burdened by paperwork and data entry. When someone forgets to enter data or when a form gets lost, that person gets in trouble. \u201cIt\u2019s unfair,\u201d complained an employee. \u201cWith so much paperwork, it\u2019s no wonder why things get lost.\u201d<\/p>\n<p><strong>Company 2: <\/strong><\/p>\n<p>Employees use smartphones to complete forms. \u201cElectronic forms save a lot of time,\u201d said a mechanic. \u201cI can submit forms with a touch of a button. Nothing gets lost.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-225826\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-1024x618.png\" alt=\"\" width=\"1024\" height=\"618\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-1024x618.png 1024w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-1000x604.png 1000w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-650x393.png 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-300x181.png 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-768x464.png 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-750x453.png 750w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1-200x121.png 200w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-1-Work-order-1.png 1063w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Operation &amp; Maintenance Managers<\/h2>\n<p><strong>Objective:<\/strong> Prolonging asset life<\/p>\n<p><strong>Company 1: <\/strong><\/p>\n<p>Company 1\u2019s operation managers are hurt by frequent breakdowns. Managers have limited records of the asset\u2019s history. As a result, the manager doesn\u2019t know which assets need the most attention.<\/p>\n<p><strong>Company 2:<\/strong><\/p>\n<p>Company 2 has an automated process. Whenever the telematics system detects a vehicle fault, an automatic task is created for a mechanic follow up. As a result, the company caught smaller problems before it led to long downtimes.<\/p>\n<p><strong>Objective:<\/strong> Job Accountability<\/p>\n<p><strong>Company 1:<\/strong><\/p>\n<p>Company 1 loses track of a lot of jobs because the process is cumbersome. For instance, because Company 1 does not have a system to assign and track jobs, employees forget or even ignore jobs.<\/p>\n<p><strong>Company 2: <\/strong><\/p>\n<p>Company 2, on the other hand, has more accountability because of its refined process. With its CCMS, managers can assign work orders. From a work order, managers can assign responsibility and track due dates.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-225824\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1.png\" alt=\"\" width=\"858\" height=\"375\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1.png 858w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1-650x284.png 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1-300x131.png 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1-768x336.png 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1-750x328.png 750w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-2-Job-board-1-200x87.png 200w\" sizes=\"auto, (max-width: 858px) 100vw, 858px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>Accounting<\/h2>\n<p><strong>Objective:<\/strong> Analyse costs<\/p>\n<p><strong>Company 1:<\/strong><\/p>\n<p>Company 1\u2019s accounting staff struggles to complete reports. \u201cA lot of reports require numbers such as how much parts we used or how much time was spent,\u201d said an accountant. \u201cIt\u2019s very hard to finish those reports when we have to find old invoices. We often have to guess numbers.\u201d<\/p>\n<p><strong>Company 2:<\/strong><\/p>\n<p>In contrast, Company 2 has an accounting-friendly system. For example, mechanics are able to enter how much material was used and how much time was spent on each job. Afterward, accountants can use this data to categorize cost and compare actual costs against budgeted costs.<\/p>\n<p><strong>Objective:<\/strong> Reduce tedious work<\/p>\n<p><strong>Company 1:<\/strong><\/p>\n<p>Accountants spend much of their time on manual tasks. For example, in order to keep track of inventory, accountants spend many hours counting inventory and entering data. \u201cIt\u2019s annoying, mindless work!\u201d, complained an accountant.<\/p>\n<p><strong>Company 2: <\/strong><\/p>\n<p>Company 2\u2019s accountants have a much easier time because their CMMS automatically gathers inventory stock. Also, the CMMS automatically orders inventory from vendors when the stock is low. How convenient!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-225823\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1.png\" alt=\"\" width=\"836\" height=\"459\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1.png 836w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1-650x357.png 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1-300x165.png 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1-768x422.png 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1-750x412.png 750w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/03\/PIC-3-Admin-1-200x110.png 200w\" sizes=\"auto, (max-width: 836px) 100vw, 836px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Click here for a <a href=\"https:\/\/www.youtube.com\/watch?v=0p90AHxUtjk\">video<\/a> on how businesses like Company 2 automated their preventative maintenance.<\/strong><\/p>\n<h5>Links<\/h5>\n<h5>Energy.gov: <a href=\"https:\/\/energy.gov\/sites\/prod\/files\/2013\/10\/f3\/OM_4.pdf\">Operations &amp; Maintenance Best Practices Guide<\/a><\/h5>\n","protected":false},"excerpt":{"rendered":"<p>A business starting a CMMS preventive maintenance program is similar to a family moving into a new home. It impacts everyone in the family, just like how CMMS preventive maintenance programs impact every single department in the business! What is a CMMS Preventive Maintenance program? CMMS preventive maintenance software automates everything in the maintenance process [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":39852,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[180],"tags":[],"class_list":["post-39842","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Preventive Maintenance Program Software | Cmms Systems<\/title>\n<meta name=\"description\" content=\"CMMS preventive maintenance software automates everything in the maintenance process \u2013 from part orders to work tasks.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" 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