{"id":40164,"date":"2018-05-16T09:00:07","date_gmt":"2018-05-16T13:00:07","guid":{"rendered":"https:\/\/zenduit.com\/?p=40164"},"modified":"2024-03-01T10:58:31","modified_gmt":"2024-03-01T10:58:31","slug":"ultimate-vehicle-dispatch-checklist","status":"publish","type":"post","link":"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/","title":{"rendered":"The Ultimate Vehicle Dispatch Checklist"},"content":{"rendered":"<p>Who manages the frontline between clients and drivers? Dispatchers, of course! Dispatchers are responsible for a lot of duties. Some of the biggest items on the vehicle dispatch checklist include:<\/p>\n<ul>\n<li>Managing jobs<\/li>\n<li>Assigning jobs to drivers<\/li>\n<li>Coordinating operations<\/li>\n<li>Following communication protocol<\/li>\n<\/ul>\n<h2>Managing jobs<\/h2>\n<p>One of the biggest vehicle dispatch checklist items is managing jobs. Dispatching is a precise art because dispatchers have to arrange timely service on tight schedules. Two of the biggest challenges are managing schedules and managing routes.<\/p>\n<p><a href=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-225788\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-1024x590.jpg\" alt=\"\" width=\"1024\" height=\"590\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-1024x590.jpg 1024w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-1000x576.jpg 1000w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-650x374.jpg 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-300x173.jpg 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-768x442.jpg 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-1536x885.jpg 1536w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-750x432.jpg 750w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2-200x115.jpg 200w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Dispatch-Board-2.jpg 1646w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>\u00a0<\/p>\n<h3>Schedule Management<\/h3>\n<p>Who\u2019s doing the job? Dispatchers are responsible for finding the correct employees for the job. For example, consider an Internet company. If my Internet company sent an employee who only knows how to drive and not how to fix my Internet, I\u2019d be pretty upset! In that respect, dispatchers at an Internet service company have to consider a technician\u2019s skills before scheduling a job.<\/p>\n<p>Dispatchers also have to balance schedules. \u201cIt\u2019s not always as easy as putting employees on a sheet,\u201d commented a dispatcher. \u201cI have to add new appointments around existing appointments, while making sure I assign a rep as quickly as possible.\u201d<\/p>\n<h3>Route Management<\/h3>\n<p>How are employees getting to a job? In addition to managing schedules, some dispatchers have to plan an efficient route.<\/p>\n<p><a href=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-225787\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-1024x589.jpg\" alt=\"\" width=\"1024\" height=\"589\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-1024x589.jpg 1024w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-1000x575.jpg 1000w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-650x374.jpg 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-300x173.jpg 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-768x442.jpg 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-1536x884.jpg 1536w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-750x432.jpg 750w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1-200x115.jpg 200w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Route-Optimizer-1.jpg 1644w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>\u00a0<\/p>\n<p>We previously discussed route management. In summary, finding the best route is not as easy as finding the shortest route. Dispatchers need to consider other factors such as safety rules or customer expectations.<\/p>\n<h2>Assigning Jobs to Drivers<\/h2>\n<p>After planning schedules and routes, the next step in the vehicle dispatch checklist is assigning jobs to drivers. There are typically two ways to assign jobs: manually and digitally.<\/p>\n<h3>Manual<\/h3>\n<p>Some companies use manual forms. Dispatchers are required to write or type info such as shipper name, destinations, stops, and special instructions. The instructions are then sent by paper, text, or email.<\/p>\n<h3>Software<\/h3>\n<p>As well, other companies choose to use dispatch software. Dispatching software automatically enter and send job info to drivers. Drivers can then view the job from their vehicle from a tablet, smartphone, or Garmin.<\/p>\n<h2>Coordinating Operations<\/h2>\n<p>Another big item on the vehicle dispatch checklist is being a driver\u2019s wing person. In other words, dispatchers monitor driver location and updates them of any changes.<\/p>\n<p><a href=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-225789\" src=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-1024x589.jpg\" alt=\"\" width=\"1024\" height=\"589\" srcset=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-1024x589.jpg 1024w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-1000x575.jpg 1000w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-650x374.jpg 650w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-300x172.jpg 300w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-768x442.jpg 768w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-1536x883.jpg 1536w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-750x431.jpg 750w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips-200x115.jpg 200w, https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/05\/Map-Trips.jpg 1642w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>\u00a0<\/p>\n<p>For example, dispatchers might reroute drivers if they notice things like bad weather or traffic delays. As well, some dispatchers review hour logs for accuracy. Being a wingperson is not a walk in the park!<\/p>\n<p>Besides coordinating drivers, what else is important? Successful dispatchers build strong bonds with their drivers. This means knowing each driver by name and understanding them. Just like anything in life, it\u2019s easier to work with people when people like each other!<\/p>\n<h2>Following protocol<\/h2>\n<p>Finally, dispatchers need to follow protocol. When was the last time you saw a dispatcher on TV or on a movie? You might have heard something like, \u201cWe have an officer down!\u201d.<\/p>\n<p>However, Hollywood dispatching might not always follow protocol. Especially in emergency services, dispatchers need to talk in a certain way. For example, police dispatchers are usually required to give 1) location, 2) nature of call, and 3) details, in that order.<\/p>\n<h4>Take a look at <a href=\"http:\/\/ZenduOne - Work\">ZenduOne &#8211; Work<\/a>, a new way to manage your vehicle dispatch checklist!<\/h4>\n<h5>Links<\/h5>\n<h5>Greater Boston Police Council: <a href=\"http:\/\/gbpc.org\/wp-content\/uploads\/2013\/04\/Dispatcher-Best-Practices.pdf\">Best Practices for Dispatch and Bapern Operations<\/a><\/h5>\n","protected":false},"excerpt":{"rendered":"<p>Who manages the frontline between clients and drivers? Dispatchers, of course! Dispatchers are responsible for a lot of duties. Some of the biggest items on the vehicle dispatch checklist include: Managing jobs Assigning jobs to drivers Coordinating operations Following communication protocol Managing jobs One of the biggest vehicle dispatch checklist items is managing jobs. Dispatching [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":40172,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[180],"tags":[],"class_list":["post-40164","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The Ultimate Vehicle Dispatch Checklist - ZenduIT<\/title>\n<meta name=\"description\" content=\"Who manages the frontline between clients and drivers? Dispatchers, of course! 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Dispatchers are responsible for a lot of duties.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/\" \/>\n<meta property=\"og:site_name\" content=\"ZenduIT\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Zenduit\/\" \/>\n<meta property=\"article:published_time\" content=\"2018-05-16T13:00:07+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-03-01T10:58:31+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/04\/vehicle-dispatch-checklist.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"600\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jimmy Song\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@zenduit\" \/>\n<meta name=\"twitter:site\" content=\"@zenduit\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jimmy Song\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/\"},\"author\":{\"name\":\"Jimmy Song\",\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/#\/schema\/person\/95731e115852d665020f8cb542200737\"},\"headline\":\"The Ultimate Vehicle Dispatch Checklist\",\"datePublished\":\"2018-05-16T13:00:07+00:00\",\"dateModified\":\"2024-03-01T10:58:31+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/\"},\"wordCount\":558,\"publisher\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/#organization\"},\"image\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/04\/vehicle-dispatch-checklist.jpg\",\"articleSection\":[\"Blog\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/\",\"url\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/\",\"name\":\"The Ultimate Vehicle Dispatch Checklist - ZenduIT\",\"isPartOf\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/ultimate-vehicle-dispatch-checklist\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/apps7.devmaverick.com\/newzenduit\/wp-content\/uploads\/2018\/04\/vehicle-dispatch-checklist.jpg\",\"datePublished\":\"2018-05-16T13:00:07+00:00\",\"dateModified\":\"2024-03-01T10:58:31+00:00\",\"description\":\"Who manages the frontline between clients and drivers? 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